Job Description

ADVANTEC Consulting Engineers, Inc. is a rapidly growing professional engineering consulting firm.  Our headquarters is located in Irvine, in addition to other offices in Diamond Bar and Palm Desert. 

We are looking for a full-time Administrative Assistant that can work in our Irvine office to support our team in a variety of areas (including but not limited to):

• Accounting support:

  • Coordinating proposal production  - from planning to formatting (basic graphic design) and printing – you work with our Project Managers to make sure it looks great and is on time

  • Event coordination, including conferences, exhibitions, and internal company events

  • Managing the company’s social media

• Human Resources support

• Additional clerical duties, as needed

If you are the Administrative Assistant we’re looking for, YOU…

• Are the most organized person you know – project management and hitting deadlines is in your nature

• Enjoy working behind the scenes but also enjoy putting your creative skills to good use

• Are detail oriented, catch typos and mistakes, and has an eye for clean formatting

• Like the variety of supporting a range of people and functions, and wearing multiple hats in any given week.

Duties Include:

• Providing office support, including performing administrative duties and typing, using a company-provided personal computer, and covering regular duties for Administrative Team

• Prepare invoices on monthly basis

• Maintaining filing systems including server filing of all data and information

• Maintaining phone directory and emergency contact information of staff; assist with internal HR functions

• Assisting to cross check timesheets, Overtime Form, PTO and sick forms

• Providing support to post vendor invoices each month in our computerized accounting system

• Assisting with ordering and maintaining inventory of office and kitchen supplies.

• Ensuring collection and distribution of mail and packages.

• Assisting with coordination and setup for special events, such as conferences, company events and parties, as required.

• Performing other job-related duties as assigned.

  The is a full-time position and reports to Director of Administration.

Required skills:

• Proficient with Microsoft Word, Outlook, Excel and PowerPoint

• Fast learner

Skills & Experience

• Proficient skills in Microsoft Office (Word, Excel, PowerPoint, Outlook…etc.) and Adobe are required. 

• A Bachelor’s degree in a relevant discipline is highly desirable, and/or relevant experience (2-4 years) in related work.

• Experience with engineering consulting firms is a plus.  

• Some graphic design experience is a major plus! 

Pay & Benefits:

• $25-35 per hour, DOE

• Comprehensive health benefits and 401k program

We are an equal opportunity employer and offer a competitive salary and comprehensive benefit package. 

How to Apply:

1. Please send your resume directly to HR@advantec-usa.com

2. In your cover letter, answer the following question: What are the top 3 reasons why you’re a great fit for this position?

ADVANTEC motto is “Because We Care!”

This is the hallmark of our high quality and excellent reputation. We care about the public that we serve, and strive to provide safe and efficient transportation solutions to serve them. We care about our clients, and excel in providing services that meet their needs. We care about our ADVANTEC team, and provide advancement opportunities, challenging projects, a collaborative, flexible and enjoyable work environment, training and support to help them achieve their fullest potential. We care about our deliverables, and perform at our best level to achieve highest quality and results to complete projects that serve as premier examples and an inspiration to our industry.